Privacy Policy and Statement.

The Diversional Therapy Association of New South Wales Inc adheres to the requirements of applicable Australian law and the 10 National Privacy Principles as set out in the Privacy Act 1988 (amended by the Privacy Amendment (Private Sector) Act 2000).

PRIVACY POLICY

This policy outlines how The Diversional Therapy Association of New South Wales manages privacy protection of personal information.

Purpose of the Policy

The Diversional Therapy Association of New South Wales will take all reasonable steps to comply with the Privacy Act and to protect the privacy of our members, through the appropriate management of all personal information that is collected.

The Policy applies to all persons involved in the Association.

This includes members, committee members, prospective candidates for membership, employees, business associates and any person who provides us with their personal information.

The Diversional Therapy Association of New South Wales collects stores and holds the following information:

• Information specific to members,
• HR (Human Resources) / personnel records, and,
• Health Records

This includes:

• Name
• Address
• Home Phone
• Work Phone
• E-mail
• Occupation
• Work Title
• Field of Work
• Employer's Name
• Employer's Address
• Year's experience
• Education History
• Attendance at Association functions (eg. Meetings, workshops, conferences, etc)

Information specific to Employees:

• Name
• Address
• Date of Birth
• Phone number
• Email
• Mobile number
• Tax File number
• Bank Details
• Career History
• References

Others:

• Any information provided by these sources may be maintained.

Why we collect it?

The Diversional Therapy Association of New South Wales will only collect information if deemed it is necessary to meet the needs of members.

When we do so we will inform the individual on what it will be used for. In most cases we will only collect information directly from the individual and where information is collected from a third party we will inform the individual.

All information collected is strictly for use of The Diversional Therapy Association of New South Wales and its members.

Information is collected in accordance with this Policy and our obligations under State and Federal Legislation.

Other information collected concerning employees is collected to ensure compliance with tax office obligations and other industrial instruments.

Information collected will only be used to assist with the future direction and development of the Association.

USE AND DISCLOSURE

Information Use

Personal information is collected for the purpose of:

• Processing applications and renewals and updating membership details and profile information
• Networking
• Development of the profession
• Research
• Development of promotional materials
• Professional development and education
• Conducting market research in order to identify and analyse the ongoing needs of Association members
• Ensure compliance with the Associations Constitution and Regulations
• Provide members with Association and related publications and information
• Provide members with access to and information about current and future member benefits

Personal information is also collected for the purpose of:

• assessing suitability for a:
  
  1. type of job
  2. position
  3. business vacancy
• processing payments
• reporting to government

In addition we may also collect information to support research within the profession.

Disclosure

The Diversional Therapy Association of New South Wales Inc may disclose personal details to:

• Service providers
• Insurer/s

The Diversional Therapy Association of New South Wales may disclose information, as follows:

• The Diversional Therapy Association of Australia National Council may request membership information for the purposes of delivering services at a National level.
• Regulatory organisations may require membership and personal information.
• Current financial members of regional and special interest groups may access your work practice details relevant to their respective group/interest area.
• Association committee members (including National Council representatives, management committee members and working party group members) may access your information.
• Current financial members may access the work details of other Association members who have NOT separately requested that their information not be disclosed. This information will only include work details and be specifically related to networking and / or mentoring.
• Members of the general public have access to membership status and private practice details of members who have consented to have their details listed in The Diversional Therapy Association of New South Wales Private Practice Directory.
• External organisations and businesses may send information to The Diversional Therapy Association of New South Wales for distribution to members. The Diversional Therapy Association of New South Wales may receive a fee for this service. However, no personal information will be sold, released or distributed to other organisations or businesses.

• In addition to this, the Association may disclose your person information if The Diversional Therapy Association of New South Wales is required to by law, by court order or to investigate suspected fraud or other unlawful activity.

Please note:
Only current financial members can access information maintained by the Association.

As outlined above we will make the individual aware of information that has been collected from a third party.

In doing so,

• We will ensure that all your personal information held is accurate, complete and up to date
• We will make a written note of disclosure where necessary

ACCESS TO PERSONAL INFORMATION

The Diversional Therapy Association of New South Wales provides access to personal information that is held.

If members require access to their personal information a written request must be submitted to the secretary of The Diversional Therapy Association of New South Wales and information will only be provided to current members of the Association.

A charge may apply depending on the complexity of the request. This will be decided upon on application for access to information.

COMPLAINTS

If a member has a complaint about the privacy practices or wishes to make a complaint about how their personal information is managed they may contact the Management Committee.

The person must put their concerns in writing and addressed them to the Executive Committee.

All complaints will be dealt with in a confidential manner.

STORAGE

The Association will take all reasonable steps to protect the security of the personal information that is held. This includes appropriate measures to protect electronic materials and material stored and generated in hard copy.

What happens if a person chooses not to provide us with the information?

People are not obliged to give us their personal information.

However, if they choose not to provide The Diversional Therapy Association of NSW Inc with their personal details (relevant to meeting membership criteria as prescribed under our Constitution) we may not be able to accept them as a member or within a position of employment.

It may also restrict our ability to assist people in accessing many of our services such as regional groups and telephone support through the office.

Sources of Information

Where possible the Diversional Therapy Association of NSW Inc will collect the information directly from the prospective member/ employee.

However, in some cases we may receive personal information from referees or people that have worked with or are working with the prospective employee/ member.

If the personal information was collected not from the prospective employee/ member but from third party, the Association will take all reasonable steps to inform that individual and provide the above collection statement.